Why Hospitals Choose Numeri

A smarter, simpler solution to staffing challenges.

I. Introduction

At ApotheoSys, we understand the daily challenge shift managers face: how to respond to fluctuating patient volumes without overstaffing. In high-pressure, unscheduled care departments —like emergency rooms and obstetrics– the stakes are high. Managers must constantly balance patient safety with operational efficiency, ensuring enough staff are present to deliver quality care without incurring unnecessary labor costs. That’s why we built Numeri– a smart, integrated staffing solution that empowers departments to make real-time, data-driven staffing decisions with confidence.

II. The Problem: Outdated Staffing Methods

Most hospitals fall into one of two categories when it comes to staffing:

Scenario 1: Manual Methods

Many shift managers still rely on spreadsheets, whiteboards, or printed schedules to guide staffing decisions. These methods are error-prone, inconsistent, and offer little visibility into performance metrics—leaving department managers without the data they need to evaluate trends or improve operations.

Scenario 2: EHR-Based Tools
Some departments use staffing modules embedded within their electronic health record (EHR) systems. While these reduce reliance on manual input, they are often rigid, difficult to customize, and lack clear decision support—making them hard to interpret and even harder to trust during critical moments.

What’s Really Needed
Departments need a purpose-built solution that goes beyond staffing math. They need a tool that intelligently interprets real-time data, guides staffing decisions at the shift level, and delivers performance insights across the entire department.

III. The Solution: What Numeri Does

Numeri is designed to bring clarity and control to your staffing process.
Here’s how it works:

• Real-Time Calculations: Numeri evaluates current patient volume, average acuity (on a 1–5 scale), time of day, and day of the week to recommend optimal staffing levels.

• Staffing Recommendations: Based on real-time inputs, the system recommends whether to send staff home or call in reinforcements—helping managers act decisively.

• Integrated Dashboards: Visual tools and dashboards display performance trends, staffing pressure, and acuity changes at a glance.
• Data Collection and Analysis: Every staffing decision and shift pattern is logged, allowing departments to identify inefficiencies, trends, and areas for improvement.


IV. Key Benefits of Choosing Numeri

1. Reduce Costs Without Sacrificing Care
Numeri helps you avoid unnecessary overtime and overstaffing, optimizing your budget while ensuring your team isn’t spread too thin.

2. Support Safer Staffing Decisions
With acuity-aware calculations, Numeri ensures your department is staffed appropriately for the level of care required—enhancing patient outcomes and employee satisfaction.

3. Empower Shift Managers
Give shift leads a tool they can trust. Numeri replaces guesswork with clear, actionable guidance tailored to the realities of each shift.

4. Give Leaders the Full Picture
Department managers can track trends in staffing pressure, acuity, and decision outcomes over time—making it easier to plan, forecast, and improve.

5. Built for Healthcare, Built to Scale
Numeri integrates with leading EHR systems and supports HIPAA-compliant workflows. Whether you’re a small unit or a multi-site hospital system, Numeri scales with your needs.

V. Why Numeri Stands Out

While other systems offer partial solutions, Numeri was designed from the ground up with direct input from clinicians, nurse managers, and hospital administrators. It’s not just another tech overlay—it’s a responsive, adaptable system that understands how hospitals actually work.

Backed by ApotheoSys, a company committed to elevating hospital operations through intelligent software, Numeri combines real-time responsiveness with long-term strategic insights.

VI. Getting Started

Implementing Numeri is straightforward. Our team will work with you to:

• Integrate Numeri into your department’s existing workflows


• Train your staff on using the system effectively


• Customize configurations to fit your department’s specific goals

VII. Conclusion

Hospitals can no longer afford to rely on outdated staffing models. With Numeri, your department gains a powerful ally in the quest for better care, smarter operations, and a healthier bottom line.

Ready to see Numeri in action?
Contact our team to learn how Numeri can support your department’s success.